Frequently Asked Questions for FormatEase™ Version 6.0


Is FormatEase™ Version 6.0 compatible with the 6th edition of the Publication Manual of the American Psychological Association?

Yes.

I have used earlier versions of FormatEase™. Can I continue to use it?

To ensure that all formatting conforms to the 6th edition of the APA Publication Manual, you should upgrade to Version 6.0. You will find Version 6.0 easy to master if you have used an earlier version.

Must I uninstall my earlier version of FormatEase™?

No; however, unless you uninstall the earlier version, you will see both FormatEase™ menus on the Add-Ins tab on the Ribbon. You will want to be sure you are working in the most recent version.

Can I use Version 6.0 on my old documents?

Yes. You can use the upgraded program to work on documents originally prepared with Version 4.0, with certain limitations. The heading formats in APA Style have changed, however, so you may need to fix each heading in your paper by applying the new heading style to it.

Your old references will still be there, but unfortunately, you will not be able to copy or edit them, nor can you import references from a document created in Version 4.0 into one using FormatEase™ 6.0. Because some reference formatting changed, you must use Version 6.0 to recreate any old references you want to reuse.

I can't find Version 6.0 in my programs list. Where is it?

FormatEase™ is an Add-In to Microsoft® Word. Open Word and look for the FormatEase™ button on the Add-Ins tab on the Ribbon.

My FormatEase™ installation didn't work. What can I do?

CD-ROM purchasers: If the auto-installer fails to install the program when you put the FormatEase™ CD-ROM into your CD-ROM drive, you can install the FormatEase™ files manually: Put the FormatEase™ CD-ROM into your CD-ROM drive. Go to My Computer or Windows Explorer, right-click the FormatEase™ disk icon, and select Open. Locate the file setup.exe, and double-click setup.exe to run it.

Download purchasers: If you downloaded the program, go to the Zip file you downloaded, open it and locate the file setup.exe, and double-click it to run it.

FormatEase™ does not appear in my Add-Ins tab after I installed the program.

If, after installing the program, you do not see the FormatEase™ box on the Add-Ins Tab in Microsoft® Word:

Click on the Office button, then on the “Word Options” button at the bottom of the box that comes up. Click on Add-Ins, then click on the drop-down box at the bottom to next to the word “Manage.” From the drop-down list, choose Word Add-Ins, then click Go. You will see a list of Add-Ins and FormatEase™ should be one of them. Click the check box next to FormatEase™ to check it, then click OK. The FormatEase™ menu will now be on the Add-Ins tab.

If FormatEase™ is not one of the options in the Word Add-Ins list, follow the steps below.

  1. CD-ROM purchasers: put the FormatEase™ CD-ROM into your CD-ROM drive. If the automatic installation starts, click Cancel to stop it. Navigate to the Windows folder on the FormatEase™ CD-ROM. Find the files FormatEase.dot and Help.docx.
    Download purchasers: open the Zip file you downloaded to find the files above.
  2. Copy and paste FormatEase.dot and Help.docx into Word's Startup folder. (You can see this location while in Word by going to Office button > Word Options > Advanced > File Locations > Start Up).
  3. You should now see the FormatEase™ menu on the Add-Ins tab.

I cannot find the FormatEase™ templates. What can I do?

If, after installing the program, you see the FormatEase™ box on the Add-Ins tab of the Microsoft® Word Ribbon, but can't find the templates when you go into Word and go to File > New:

  1. CD-ROM purchasers: put the FormatEase™ CD-ROM into your CD-ROM drive. If the automatic installation starts, click Cancel to stop it. Navigate to the Windows folder on the FormatEase™ CD-ROM, then locate the FormatEase™ templates folder.
    Download purchasers: open the Zip file you downloaded to find the FormatEase™ templates folder.
  2. Copy and paste the folder into the location where your Word templates are stored. (You can see this location by going into Word and clicking Office Button > Word Options > Advanced > File Locations > User Templates.)
  3. Then, go into Word and go to File > New. You should now see the FormatEase™ templates.

My institution requires different formatting for certain elements of my paper than your templates. Can I easily change them?

Yes, it is easy to change the defaults. See the section “Changing a Style” in Chapter 3 of the manual for more details.

My institution has its own template. Can I use the reference entry features with it?

Yes. You can use the powerful features on the FormatEase™ dropdown menu in any Microsoft® Word document.

Can I remove the FormatEase™ menu button from the Add-Ins tab?

Yes. Click on the Office button then on the Word Options button at the bottom of the box that comes up. Click on Add-Ins, then click on the drop-down box at the bottom to next to the word “Manage.” From the drop-down list, choose Word Add-Ins then click Go. You will see a list of Add-Ins and FormatEase™ should be one of them. Click on the check box next to FormatEase™ to uncheck it, then click OK. Now look at the Add-Ins tab. The FormatEase™ menu should be gone. To restore the menu later, see the first part of the answer to “FormatEase™ does not appear in my Add-Ins tab after I installed the program.”.

When referencing a web page, the URL appears on its own line. How can I fix this?

Microsoft® Word treats a URL as one word and will not automatically break it when it appears at the end of a line, putting the entire URL on the next line, as in the following example:

References

Doe, J. (2008). My institution has its own template. Can I use the reference entry features with it? Retrieved April 1, 2008 from http://www.formatease.com/support/faq_v6.html

To fix this, you need to break the URL manually. Break the URL after a slash, as shown below, by inserting a line break, also known as a soft return (Shift + Enter). Note: Do not add a hyphen to the URL, and do not break it by hitting Enter, which inserts a paragraph marker (¶). If you insert a paragraph, FormatEase will not be able to keep the elements of your reference together when sorting your references.

References

Doe, J. (2008). My institution has its own template. Can I use the reference entry features with it? Retrieved April 1, 2008 from http://www.formatease.com/
support/faq_v6.html

When using the “List/Copy/Edit References” function, I can't bring up the list of references in my document, even though I have a reference list. I get an error message that says “type mismatch.”

This error indicates that a reference in your paper does not have a reference code number. The reference code numbers, which have the style “Ref_Code” applied to them, tell FormatEase™ which reference type a given reference is. These numbers appear at the end of each reference and are normally “hidden” (along with other formatting marks, such as spaces, paragraph breaks, etc.) unless the unless the “Show/Hide Formatting” button (¶) is toggled to “Show.”

There are two reasons you may have a reference without a reference code number:

  1. There is an extra line break in your reference list that has separated the code number from its corresponding reference. With “Show Formatting” on, try looking for extra hard returns (¶) in or around your reference list and deleting them so that each reference is back in one piece.
  2. There is text (or even a blank space) in your document that is marked with the style called “Reference Entry” or one of the reference sub-styles, but that does not have a reference entry code number with it. Find the problem text and either delete it or apply the appropriate style to it.

Once you have taken these actions, you should be able to get a list of your references again.

You may now find that the Reference Code numbers are no longer hidden. To fix this, first try bringing up your reference list by using the “List/Copy/Edit References” command from the FormatEase™ menu. That usually hides them again. If not, see the steps below.

What are those numbers after my references and how do I remove them?

The reference code numbers, which have the style “Ref_Code” applied to them, tell FormatEase™ which reference type a given reference is. These numbers appear at the end of each reference and are normally “hidden” (along with other formatting marks, such as spaces, paragraph breaks, etc.) unless the “Show/Hide Formatting” button (¶) is toggled to “Show.”

If you are looking at your document with “Show Formatting” on, you will see the reference code numbers and this is not a problem. Do not try to remove them.

On rare occasions, the formatting can be corrupted and you will see the reference code numbers even after clicking “Hide Formatting.”

To fix this, first try bringing up your reference list by using the “List/Copy/Edit References” command from the FormatEase™ menu. That usually clears the problem. If that does not work, do the following:

  1. Save your document and close it.
  2. Open a blank document and click on the arrow in the bottom corner of the Styles box on the Home tab.

I have gotten the error message "Error 1309: Error reading from file while installing FormatEase™". What should I do?

You will need to install the FormatEase™ files manually, but don't worry — it's very easy. Follow these steps:

  1. If you purchased the CD: Put the FormatEase™ CD-ROM into your CD-ROM drive. If the automatic installation starts, click Cancel to stop it.
    If you purchased the download: Open the Zip File.
  2. Copy the file FormatEase V60.dot and FormatEase Help.doc and paste them into the Word's Start Up folder.
  3. Now Copy the templates. Navigate to the Windows folder on the CD-ROM or find it in the Zip file you downloaded using My Computer or Windows Explorer. Copy the FormatEase™ templates folder and paste it into the spot where your templates are stored on your computer.
  4. Open Word. There should be a new ribbon called Add-Ins showing as the rightmost or one of the rightmost ribbons. Click on the Add-Ins ribbon and you should see the FormatEase™ button. If you click on that button the FormatEase™ menu will show, which contains the special FormatEase™ functions.
  5. Click on File ribbon > New, and click on the My Templates button, which is one of the options in the top panel. You should now see a tab or folder called FormatEase™. Click on it and you will see four templates:
    APAPaper.dot
    Dissertation.dot
    Term Paper.dot
    Thesis.dot
  6.  

Demonstration Video
On an iPad or iPhone? View the demo on YouTube.

FormatEase 6.0 is now out of print and can no longer be ordered.

Download Download:
(Includes PDF Manual)
May 2012
ISBN: 9781462505418
CD-ROM CD-ROM:
(Includes Printed Manual)
May 2012
ISBN: 9781606236031
UPC: 743291360315

System Requirements:
Windows XP or higher
Microsoft® Word 2007 or higher
Not available for Mac at this time

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“With the help of FormatEase™, my master's thesis was accepted on first submission, without any requests for corrections! Almost unheard of!”
–Marty Neagle, MHSA

“I have used and recommended FormatEase™ to my graduate students as well as colleagues, who have found it as easy to use as I have.”
–Nancy J. Johnson, MBA

“Without a doubt, FormatEase™ is the best tool I have found in my college career.”
–Terry North, undergraduate, Eastern Kentucky University

The quick and easy program that formats your text and pops in your references in APA Style—for term papers, theses, scientific articles, book chapters, and more.

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